Divisional VP Assistant

Your role

As a Divisional VP Assistant, your mission is to provide comprehensive administrative support to Vice Presidents within the Semiconductor Service Division. This is a busy, varied role requiring confident diary management across time zones, international travel coordination, and accurate expenses and invoice processing.

You will

• Manage Vice Presidents complex diaries, coordinating schedules across multiple time zones
• Coordinate all aspects of Vice Presidents travel, including international flights, visas, transfers, and accomodation
• Processing of invoices and expense reports ina timely manner using Concur and Esker
• Source and coordinate venue for off-sites, conferences, leadership team meetings, dinners and associated accomodation 
• Provide proactive administrative support to operational projects, ensuring key deadlines and priorities are met
• Maintain and manage SharePoint sites, ensuring documents are uploaded correctly and access permissions are appropriately controlled
• Support new joiners by arranging IT equipment, corporate credit cards, mobile phones, and coordinating induction activities 
• Provide administrative support to overseas visitors during their time in the UK
• Arrange catering for internal meetings and events as required
• Collaborate closely with Executive Assistants and colleagues across the Semiconductor Division on divisional initiatives 
• Provide support to the Executive Assistant during peak periods
• Ensure full compliance with GDPR and company data protetion standards in all activities

To succeed, you will need

We encourage you to apply even if you don't meet every single requirement. We value diverse experiences and perspectives and are excited to see what you bring to the role.

You have 2+ years of experience,

• Proven administration experience 
• Excellent spoken and written communication skills 
• Be computer literate with a good level of skill in the use of Microsoft Office packages, including Outlook, Word, Excel, Powerpoint, SharePoint and Microsoft Teams
• Knowledge of Concur system for booking travel and processing expenses
• Travel booking experience ideally within Europe, Asia and Americas
• Demonstrate a high level of trust and discretion, capable of dealing with confidential and sensitive information 
• Be enthusiastic, helpful and collaborative personalitity and be able to build effective working relationships
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It's a bonus if you:

• Have experience using Esker and/or Jaggaer (or similar invoiving and purchase order systems)
• Have experience managing SharePoint sites and access permissions 
• Have experience supporting leadership off-sites, conferences and large meetings end-to-end
• Have experience providing support to an Executive Assistant supporting a business leader

In return, we offer

• Culture of trust and accountability
• Lifelong learning and career growth
• Innovation powered by people
• Comprehensive compensation and benefits
• Health and well-being

Job location

This role offers a hybrid working arrangement, allowing you to split your time between working remotely and being on-site at our Head office in Burgess Hill, West Sussex, UK. 

Contact information

 Talent Acquisition Team: Brett Hornby