Admin Specialist, Start Up Company

Your role

As a Admin Specialist, Start Up Company, your mission is to ensure the smooth and efficient daily operation of the office environment and to manage the company's indirect purchasing activities, ensuring cost-effectiveness, operational continuity, and a high-quality workplace for all employees. You will report to HR Manager.

You will

Office Administration

• Act as the primary point of contact for office facility-related issues, coordinating with vendors and building management for maintenance, repairs, and other services.
• Manage the daily operations of the office to maintain a clean, safe, and organized work environment.
• Manage and maintain office assets and equipment, including an inventory list, and coordinate the issuance and return of company properties.
• Office support: handling in- & outgoing mail, transfer of incoming phone calls, reception visitors.
• Coordination facility maintenance (cleaning, HVAC, security,), managing facility requests, managing the inventory, ordering office supplies and stationery. 

Indirect Purchasing

• Handle the end-to-end procurement process for indirect goods and services including request processing , delivery tracking and payment.
• Source, evaluate, and negotiate with suppliers and vendors to secure high-quality products and services at competitive prices, maintaining positive supplier relationships.
• Analyze purchasing patterns and identify opportunities for cost savings, process improvement, and supplier consolidation.
• Maintain accurate records of purchases, pricing, and contracts, and assist in managing the company's procurement system to ensure compliance and budget adherence.
• Implement the bidding process to ensure that the bidding results meet the requirements.
• Matain and update supplier (potential & active) information in a timely way.

To succeed, you will need

We encourage you to apply even if you don't meet every single requirement. We value diverse experiences and perspectives and are excited to see what you bring to the role.

• Bachelor’s degree or above in Business Administration, Supply Chain Management, or a related field.
• Minimum of 3 years of proven experience in office administration and/or indirect purchasing role.
• Basic understanding of procurement principles and vendor management.
• Strong organizational and time management skills, with a keen eye for detail and the ability to prioritize multiple tasks effectively.
• Good communication and interpersonal skills, with the ability to interact professionally with internal staff and external suppliers.
• Proficient in Microsoft Office; experience with procurement software is a plus.
• A proactive, problem-solving attitude and a strong sense of responsibility.

In return, we offer

• Culture of trust and accountability
• Lifelong learning and career growth
• Innovation powered by people
• Comprehensive compensation and benefits
• Health and well-being

Job location

 On-Site
This role requires you to work on-site at our office in Shanghai, China (CN). You will be part of a dynamic team and enjoy the benefits of face-to-face collaboration.

Contact information

 Talent Acquisition Team: Alice Jie Chen