HR & Admin Assistant

Main Responsibilities

岗位职责 Main Responsibilities

• 人事 HR
  • 协助人力资源经理的招聘工作，如参与校招，职位发布，简历筛选，安排面试和接待等。Assist HRM in recruitment work, such as participating in campus recruitment, job Posting, resume screening, arranging interviews and receiving guests, etc.

• • 协助人力资源经理对对部分培训项目的落实和跟进。Assist HRM in the implementation and follow-up of some training programs.

• • 培训系统的使用，维护，培训记录的汇总和统计，及培训报告的制作。The use and maintenance of the training system, the summary and statistics of training records, and the production of training reports.

• • 准时高效地完成月度报告汇总，如HC数据，Sustain数据等。Responsible for monthly report summaries on time and efficiently, such as HC data, Sustain data, etc.

• • 和HRSSC同事保持紧密合作，对员工的入职和离职的手续提供支持。Works closely with HRSSC colleagues to provide support for the onboarding and offboarding procedures of employees.

• • 协助人力资源经理进行各地工时制度申请和审批的工作。Assist HRM in the application and approval of working hour systems in various regions.

• 行政 Admin
  • 协助公司各种活动的准备和落实工作，如团队建设、公司会议、管理会议,年会等。Assist in the preparation and implementation of various company activities, such as team building, company meetings, management meetings and annual meeting, etc.

• • 使用系统管理公司的重要物资，如电脑等办公设施，并定期做好盘点。Manage the company's valued items by system, such as computers and other office facilities, and conduct regular inventories.

• • 管理各类行政事务，确保办公室5S处于良好状态。Manage various administrative affairs to ensure 5S in the office is in good condition.

• • 负责行政费用的申请和结算，如水电费，物业管理，DHL, EMS，机票费用等。Responsible for the application and settlement of some expenses, such as water and electricity, property management, DHL, EMS, air fare, etc.

• • 负责公司门禁和监控系统的维护，以及和办公楼物业的联络事宜，如安全通知，消防演习等，确保信息及时畅通。Responsible for the maintenance of the company's access control and monitoring systems, as well as communication with the property management of the office building, such as security notifications and fire drills, to ensure the timely and transparent information.

• 间接采购 Non-core Purchase
  • 负责公司非核心采购，包括但不限于笔记本电脑，文具，办公室茶歇等。Responsible for the company's non-core procurement, including but not limited to laptops, stationery, office tea breaks, etc.

• • 对行政采购类的供应商进行筛选和评估，确保经济，效率，流程均符合公司要求。Screen and evaluate suppliers for administrative procurement to ensure that their economy, efficiency and processes all meet the company's requirements.

• • 协助新建供应商信息，并按照公司要求定期更新相关合同。Assist in creating new supplier information and update relevant contracts regularly as required by the company.

• • 根据公司印章管理政策进行印章管理。Manages the stamping works in accordance with the company's seal management policy.

• 其他 Others
  • 公司和上司安排的其他工作任务。Other tasks arranged by the company or line manager。

Main Requirements

• 岗位要求 Requirements

  • 全日制本科及以上学历，专业不限。Full-time bachelor's degree or above, major not limited.
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  • 至少2年行政工作经验，外企工作背景尤佳。At least 2 years of administrative work experience, with a background in foreign enterprises preferred.
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  • 具有良好的团队合作精神，责任心强，有韧性。Have a good team spirit, be highly responsible and resilient.
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  • 开放的心态，良好的学习能力，相信持续学习的价值。An open mind, good learning ability, and a belief in the value of continuous learning.
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  • 优秀的英语能力(日常的书面和口语运用)， CET-6.Excellent English proficiency (daily written and oral application), CET-6.
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  • 熟练使用MS office。Proficient in using MS office.

Job location

城市 City

上海 Shanghai