Executive Assistant

Your role

As an Executive Assistant, you will play a crucial role in enabling our managers to focus on their core responsibilities. Your responsibilities will include:

• Visa Administration and travel coordination, handle passports, book trips, collaborate with travel agencies, travel expense report and keep track of visas during travels.
• Manage the signing of patent applications and coordinate with the Companies Registration Office on authorized signatories.
• Administrate internal and external visits of bigger scale.
• Reserve accommodation and dining for visiting guests, as well as assist with the preparation of invitations.
• Support the scheduling and preparation of essential meetings like board meetings.
• Identify opportunities to streamline administrative tasks and proactively suggest solutions.
• Other general administrative tasks

To succeed, you will need

• A solid experience as an Executive Assistant or in a similar role.
• To be confident working with multiple stakeholders and thrives in a service-minded, collaborative environment.
• To be highly organized, detail-oriented, and comfortable taking initiative.
• To communicate clearly and professionally in both Swedish and English, written and spoken.
• To be proficient in Microsoft Office and interested in improving ways of working.
• Manage to handle multiple tasks and deadlines efficiently.
• To build trustful relationships and contributes positively to team dynamics.

We encourage you to apply even if you don't meet every single requirement. We value diverse experiences and perspectives and are excited to see what you bring to the role.

In return, we offer

• A unique opportunity to be at the heart of our operations, supporting leaders and contributing to the success of our organization.
• Work in a global environment with cross-functional teams and international exposure
• Enjoy a dynamic and innovative workplace where your ideas and contributions truly matter
• Development opportunities, and a chance to grow with us

Job location

This role offers a hybrid working arrangement, allowing you to split your time between working remotely and being on-site at our HQ in Sickla, Sweden.