Part Sales Administrator (1 Year Temp)

Your day-to-day

The mission of the Parts Sales Administrator is to ensure accurate, timely, and efficient processing of spare parts orders while delivering a reliable and positive customer experience. The role supports service and sales operations through effective coordination, order management, and close collaboration with internal teams, contributing to service excellence and business continuity.

• Process customer spare parts orders efficiently and accurately using SAP to ensure all transactions are complete and error-free.
• Prepare and manage all necessary sales documentation such as quotations, order confirmations, invoices, and delivery notes with great attention to detail.
• Monitor order statuses and delivery timelines, proactively liaising with logistics to meet or exceed delivery commitments and customer expectations.
• Deliver responsive and professional customer support via both phone and email, promptly resolving inquiries and managing order-related issues.
• Maintain close oversight of spare parts inventory levels, working alongside logistics and supply chain teams to ensure optimal stock availability and timely replenishment.
• Keep sales and order records meticulously updated and generate detailed reports to aid stakeholders in operational planning and decision-making.
• Support the administration of contracts and related documentation to facilitate smooth, compliant transactions with customers.
• Foster effective cross-functional communication among sales, service, logistics, and finance teams to ensure alignment and workflow efficiency.

Your skills and experience

Your skills and experience

• Bachelor’s degree or equivalent qualification, preferably in Business Administration, Logistics, Supply Chain Management, or related disciplines.
• 2-4 years of relevant experience in sales administration, order processing, customer service, or logistics support roles, with a preference for backgrounds in industrial equipment, spare parts, or after-sales service sectors.
• Proficiency with SAP modules (particularly SD/MM) and advanced skills in Microsoft Office applications, especially Excel for reporting and data management.
• Hands-on experience in handling customer orders, preparing quotations, invoicing, and coordinating deliveries.
• Basic proficiency in business English to effectively communicate with internal teams and customers.
• Strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

We value diverse perspectives and encourage candidates who may not meet every requirement but bring enthusiasm, adaptability, and unique experiences to apply.

Your compensation and benefits

Your compensation and benefits
We offer a competitive compensation package tailored to the skills, experience, and responsibilities associated with this position. Please note that pay scales vary according to the country where the role is based. During our recruitment process, we commit to providing transparent and detailed information on salary and benefits so that you fully understand the rewards and support that come with the position before proceeding.

Your location

Your location
This role requires your physical presence at our office located in Sungnamsi, Korea, Republic of. Being part of our onsite team will enable you to engage in rich face-to-face collaboration, enhance communication, and contribute directly to a vibrant working environment.

Why it is great to work with us

Why it is great to work with us
Joining our team means becoming part of a global network that thrives on continuous learning, innovation, and knowledge sharing. We invest in your professional development, encouraging curiosity and creativity as key drivers for growth. Our culture empowers you to take ownership of your projects and make a meaningful impact through your insights. Supported by flexible work arrangements and leaders committed to your success, you will have the opportunity to contribute to solutions that shape the future of vacuum technology.

Application process

Application process
Our selection process is thoughtfully structured to help us discover your strengths, skills, and fit within our team. Interviews and potential assessments provide an opportunity for mutual understanding and dialogue about your career growth. We invite you to reach out if you require any additional information or need support throughout the application journey.

For questions, please contact:
Talent Acquisition: Hannah (HyeYoung) Kwon, hyeyoung.kwon@leybold.com