Executive Assistant to the General Manager

Your role

As a Executive Assistant, your mission is to empower executive leadership through proactive support, exceptional organization, and strategic coordination, ensuring efficient operations, effective communication, and the successful execution of organizational priorities and business objectives. You will report to the General Manager.

You will

Executive Support & Leadership Coordination

• Provide executive support to the General Manager and Staff Management Team, including managing calendars, schedules, priorities, and leadership commitments.
• Prepare executive communications, presentations, reports, and meeting materials.
• Coordinate leadership meetings, document decisions, and track action items.

Communication & Stakeholder Management

• Coordinate leadership communications and information flow across the organization.
• Build effective relationships with internal and external stakeholders.
• Maintain accurate, organized, and confidential records and documentation.
  

Travel & Event Coordination

• Manage leadership travel arrangements, expense reporting, and related logistics.
• Coordinate leadership meetings, strategic planning sessions, and business events.
  

Strategic Initiatives & Project Support

• Conduct research and prepare materials to support leadership decision-making.
• Coordinate strategic initiatives and special projects, tracking progress and deliverables.
• Support execution of organizational priorities through effective planning and follow-through.
  

Process Improvement & Confidentiality

• Identify opportunities to improve administrative processes and operational efficiency.
• Handle sensitive business and personnel information with professionalism, discretion, and confidentiality.

To succeed, you will need

We encourage you to apply even if you don't meet every single requirement. We value diverse experiences and perspectives and are excited to see what you bring to the role.

You have at least 5 years of experience, working in an administrative, office management, or leadership support role. 

• You hold an Associate's degree or have equivalent work experience. 
• Proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint, Excel, Teams, SharePoint, and OneDrive.
• Strong organizational, planning, and time-management skills with the ability to manage multiple priorities and deadlines.
• Excellent written, verbal, and interpersonal communication skills.
• Proven ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Experience coordinating complex domestic and international travel arrangements.
• Demonstrated ability to build effective working relationships across all levels of an organization.
• Strong project coordination and follow-through skills.

In return, we offer

• Culture of trust and accountability: Serve as a trusted partner to senior leadership in a culture built on accountability, collaboration, and mutual respect. Your contributions will directly support business priorities and organizational success.
• Lifelong learning and career growth: Expand your skills through continuous learning opportunities, exposure to executive leadership, and meaningful involvement in strategic initiatives and high-impact projects.
• Innovation powered by people: Help drive organizational effectiveness by improving processes, coordinating key initiatives, and enabling leaders to focus on delivering results.
• Comprehensive compensation and benefits:
  • Base salary Base salary ranges from $64,780 to $80,980 annually, commensurate with experience and qualifications.
  • Annual bonus structure.
  • Generous paid time off (holiday, vacation, and sick time).
  • 401(k) with up to 6% company match.
  • Flexible working hours to support work-life balance

Job location

On-Site
This role requires you to work on-site at our office in Voorheesville, United States (US). You will be part of a dynamic team and enjoy the benefits of face-to-face collaboration.#Li-On-Site 

Contact information

 Talent Acquisition Team: Cassandra Quinn