Management Assistant to the President

Your role

Do you enjoy bringing structure, coordinating multiple priorities, and supporting senior leaders in a dynamic international environment?

As Management Assistant, you support the President of the Industrial Air Division while directly assisting the divisional management team and ensuring its  smooth coordination.

You play a key role in organizing activities, anticipating needs, and ensuring effective follow-up, allowing leaders to stay focused on business priorities.

This role combines executive support, coordination, event organization, and administrative responsibilities in a global environment with stakeholders across divisions, customer centers, and product companies.

You take ownership of organization, coordination, and follow-up across a broad range of activities:

• Manage and coordinate a complex agenda, balancing changing priorities for the President and divisional management team
• Coordinate international travel, meetings, and related logistics
• Prepare, organize, and follow up on management meetings, business reviews, and leadership events
• Support planning activities and maintain oversight of key deadlines, actions, and priorities
• Organize seminars, workshops, visits, and internal events
• Ensure smooth administrative follow-up, including correspondence, invoicing, document management, and reporting
• Collaborate with Communications on presentations and internal communication materials
• Act as a key point of contact for internal and external stakeholders
• Support onboarding activities and day-to-day office coordination
• Contribute to structured ways of working and continuous improvement initiatives
• Provide practical support to ensure the efficient functioning of the leadership team and office environment

What sets you apart

You are organized, proactive, and service-minded. You enjoy creating structure, managing details, and ensuring that commitments are followed through.

• Higher education degree or equivalent through experience
• Experience in a management assistant, executive assistant, office manager, or similar coordination role
• Strong organizational and planning skills with the ability to manage multiple priorities simultaneously
• Proactive and able to anticipate needs before they become issues
• Comfortable working under pressure and adapting to changing priorities
• Professional and discreet when handling confidential information
• Strong communication and stakeholder management skills
• Comfortable working in an international environment
• Excellent command of Dutch and English
• Good knowledge of Microsoft Office applications

Why join us?

• A varied role supporting senior leadership in an international business environment
• Exposure to a broad network of stakeholders across the organization
• A position where organization, coordination, and initiative make a visible difference
• A culture built on trust, responsibility, and collaboration
• Opportunities to develop and improve ways of working
• A stable and professional environment with room to take ownership within your area of responsibility

If you enjoy bringing order to complexity, building strong working relationships, and helping leaders and teams perform at their best, we look forward to hearing from you.

Job location

Wilrijk Headquarters