CTS China Academy Administrative Support 1

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Did you know that the solutions we develop are a key part of most industries? We´ re everywhere! Working with us means that you can make a green impact towards a sustainable future. Here, your ideas are embraced, you never stop learning and your contribution for a better world tomorrow is valued. 

Join us and make the difference!

The Compressor Technique Service Academy is looking for an Administrative Support to join their team. The Admin Support will report directly to the Academy manager and will be based in our facility in Wuxi, China.

The main responsibility of the Admin Support will be the administrative support of the Academy and its employees. In addition, some responsibilities will be focused on specific Academy processes as well as providing support to the Communication department when needed.

Administration:

• Act as the first point of contact for suppliers, visitors, and participants.
• Working with suppliers to ensure a positive visitor experience (hotels, taxi, catering, etc.).
• Aid our participants in attaining VISA applications (agenda, invitation letter) for their visit.
• End to end overview: Purchase orders to invoicing follow up with support from the division.
• Handle all classroom materials, providing the required materials for our classroom training.
• Update the daily news and operation maintenance of CTS China Academy

Learning management system (Learning Link/ Promote):

• Usage of the Learning Management System (LMS) to keep track of training data.
• Usage of the LMS for monthly and 3-monthly creation of training reports.
• Daily administration in our Learning Management System to support the Division.
• Provide support and training on the usage of our LMS within the Division.

Safety:

• Making sure visitors and suppliers follow the pre-defined safety and regulation policy.
• Assists in maintaining a safe and clean environment in accordance with rules and regulations.

Experience Requirements

• Excellent planning and follow-up skills are required.
• Identifies and effectively communicates obstacles and proposes solutions.
• Strong working knowledge of MS Office, O365.
• Knowledge of our Learning Management System is considered a plus.

Educational Requirements

• Bachelor’s Degree or 3 years’ experience in a related area.
• Excellent English language skills, both spoken and written, are a must.
• Knowledge of Chinese, both spoken and written, is preferred.

Personality requirements

• Must be able to communicate professionally with individuals at all levels of the organization.
• Identifies and effectively communicates obstacles and proposes solutions.
• Can work independently as well as in a team environment.
• Good photography and social media skills is considered a plus.

Diverse by nature and inclusive by choice

Bright ideas come from all of us. We recognize that our long term success depends on how we behave towards our colleagues, business partners, society and the planet. Together we build a culture where difference is valued, we share a deep sense of purpose and belonging, and we are becoming part of the solution for a better tomorrow.